Safeguarding Policy

1. Introduction
The Get Stoned Gem Fair is committed to ensuring a safe, respectful, and inclusive environment for all attendees, exhibitors, staff, and volunteers. This policy outlines our approach to safeguarding and preventing harm at our events.

2. Scope
This policy applies to all individuals involved in the Get Stoned Gem Fairs, including but not limited to exhibitors, attendees, staff, volunteers, and contractors. It covers conduct at the event venue and any associated online platforms or communications.

3. Commitment to Safeguarding
We are dedicated to:

  • Protecting vulnerable individuals, including children and at-risk adults, from harm.

  • Providing a safe and respectful environment, free from harassment, discrimination, or abuse.

  • Ensuring that all concerns regarding safety and well-being are addressed promptly and effectively.

4. Code of Conduct
All attendees, exhibitors, and staff must adhere to the following:

  • Treat everyone with respect and dignity.

  • Refrain from any form of harassment, bullying, discrimination, or abusive behaviour.

  • Follow all health and safety guidelines provided by the event organisers.

  • Report any concerns about safeguarding or inappropriate behaviour to the designated Safeguarding Officer.

5. Safeguarding Procedures

  • A designated Safeguarding Officer will be present at each event to handle concerns.

  • Any incidents should be reported immediately to the event staff or Safeguarding Officer.

  • All reports will be taken seriously and addressed in a confidential and appropriate manner.

  • If necessary, external authorities (such as the police or social services) will be contacted.

6. Protection of Vulnerable Individuals

  • Any child (under 16) must be accompanied by a responsible adult.

  • No unauthorised photography of minors or vulnerable individuals is permitted.

  • Exhibitors and attendees must respect personal boundaries and seek consent before engaging in any interactions that may be considered intrusive.

7. Handling Safeguarding Concerns
If an individual experiences or witnesses a safeguarding issue, they should:

  1. Report the incident to the designated Safeguarding Officer or event staff immediately.

  2. Provide as much detail as possible to assist in an investigation.

  3. Avoid confrontation with the individual(s) involved unless necessary for immediate safety.

8. Review and Updates
This policy will be reviewed regularly to ensure it remains effective and relevant. Feedback from participants and stakeholders will be considered in updating safeguarding procedures.

9. Contact Information
For any safeguarding concerns during the event, please contact:

  • Event Organisers: Emma Perry - emma@emeraldstudio.co.uk

We appreciate your cooperation in making the Get Stoned Gem Fair a safe and welcoming space for all.